Over the years, I’ve completed hundreds of notarizations in hospitals, healthcare facilities, assisted living communities, rehabilitation centers, and private residences where extra care is required. These appointments are some of the most meaningful, and demanding, parts of my work. They also require far more than simply stamping a document.
When someone needs a notary in a medical or care setting, it’s often during a difficult moment. The signer may be recovering from surgery, managing cognitive decline, facing a serious diagnosis, or navigating end-of-life decisions. Family members and friends are often present, carrying stress, grief, or urgency of their own. In these situations, my role expands well beyond technical expertise.
Being a notary in these environments requires strong soft skills, emotional intelligence, and sensitivity. I take time to speak calmly, explain the process clearly, and ensure the signer never feels rushed or pressured. Sometimes that means slowing down, repeating information, or simply offering reassurance. Compassion, patience, and encouragement are essential—especially during deeply sad or emotional circumstances.
At the same time, these notarizations require heightened vigilance. When someone is vulnerable, there is a greater risk of undue influence, coercion, or fraud. I am trained to look for red flags, confirm the signer’s willingness and awareness, and pause or stop the notarization if something doesn’t feel right. Protecting the signer’s best interests is always my top priority, even when emotions are running high or timelines feel urgent.
Logistically, hospital and care-facility notarizations are also more complex. They often involve:
- Checking in with administrators or nursing staff
- Following strict health and safety protocols
- Wearing hospital gowns, masks, or gloves
- Navigating visiting hours and room changes
- Adjusting for signers who cannot sit upright or sign easily
- Coordinating witnesses when required
- Allowing extra time for fatigue, medication effects, or interruptions
Because of these factors, these appointments take significantly longer and require additional preparation. For that reason, I typically charge an additional $25 fee for notarizations in hospitals, healthcare facilities, and similar environments. This reflects the extended time, added responsibility, specialized care, and unpredictable challenges that often arise.
Most importantly, I want families and signers to know they are not alone in these moments. I make myself consistently available for these types of visits because I understand how time-sensitive and emotionally charged they can be. Whether it’s a power of attorney, advance directive, or other critical document, I approach every situation with professionalism, respect, and genuine care.
In these environments, being a notary isn’t just about the law, it’s about showing up with empathy, integrity, and the experience to guide people through some of life’s hardest moments.