We are not always required to notarize. In fact, the Secretary of State provides specific guidelines around when we can, and can’t notarize documents. Here are a few reasons why we can refuse to notarize a document:
Lack of proper identification: The notary must verify the identity of the person signing the document by checking a government-issued photo identification such as a driver’s license, passport or other acceptable forms of ID. If the person does not have proper identification, the notary cannot notarize the document.
Incomplete document: If the document is incomplete or contains blank spaces, the notary may refuse to notarize it. The document must be complete and filled out in its entirety before the notary can notarize it.
Signer not present: The person whose signature needs to be notarized must be physically present in front of the notary. If they are not present, the notary cannot notarize the document.
Improper wording or format: The document must have proper wording and be in the correct format to be notarized. If the notary is not familiar with the document or believes it does not meet the legal requirements for notarization, they may refuse to notarize it.
Conflict of interest: If the notary has a personal interest in the transaction or document, they must recuse themselves from notarizing it.
In general, my duty as a notary is to ensure that the signing of the document is voluntary, that the signer is who they claim to be, and that they understand the contents of the document. If any of these requirements are not met, I have the right to refuse to notarize the document. Feel free to reach out with any questions on the matter and thanks for reading!